For Prospective Volunteers

 Who Can Become A Volunteer Evaluator?

All volunteer evaluators must be fully licensed physicians, nurse practitioners, or mental health providers (licensed social workers, licensed counselors, psychologists, or psychiatrists). At this time, immigration courts are not accepting evaluations conducted by medical residents or mental health counselors with associate-level licensure.

All volunteers must pass a background check and provide three references.

 What Does An Evaluation Entail?

Medical Evaluations include an assessment of physical scars and ongoing health complaints that are attributed to the traumas and tortures reported (e.g. are the scars consistent with the reported traumas?).

Psychological Evaluations typically include a diagnostic mental health assessment and a general evaluation of any past or current mental health impacts of traumas experienced. Some evaluations may also address other specialized topics, including the possible presence/absence of malingering, the possible presence/absence of cognitive, developmental, or intellectual disabilities, memory issues, etc.

Medical and Psychological Assessments are then written as affidavits that can be used as part of the applicant’s asylum claim. Volunteer evaluators have the final word on these affidavits and can pull their affidavit at any time (or decline to complete the affidavit if concerns arise during the evaluation). Although it is relatively rare, evaluators may be asked to testify in immigration court. They are not legally obligated to so, however, and may decline if they are asked.

 What Is The Time Commitment?

 The time it takes to conduct and finalize an evaluation varies greatly depending on the case and the evaluator.

The following are rough estimates:

Medical evaluations include about 1-2 hours of face to face time, plus 3-5 hours write, edit, and finalize the written affidavit. This is done over the course of 2-4 weeks, for a total of 4-7 hours.

Psychological evaluations typically take a little longer: about 3-4 hours of face to face time, plus 8-15 hours to write, edit, and finalize the written affidavit. Complex cases may take longer and the writing/editing processes tend to take a little longer for new volunteers. This is typically done over the course of 4-6 weeks, for a total of 11-19 hours.

We ask that all volunteers commit to at least 2 evaluations each year. New volunteers can be connected to experienced evaluators for support and mentorship

Where Do Evaluations Take Place?

Psychological Evaluations typically take place at the clinician’s private office. Evaluations may also If a volunteer does not have a private office or accessible space, they are welcome to use a counseling space at Refugees Northwest in SeaTac during weekday business hours. The Seattle Counseling Cooperative also partners with the NWHHR Evaluation Network, volunteering their counseling space for weekend evaluations. NWHHR volunteers also conduct psychological evaluations of detained asylum seekers who are currently detained at the Northwest Detention Center.

Medical Evaluations typically take place in the volunteers’ clinical rooms (if permitted by the hospital or clinic). Refugees Northwest’s SeaTac rooms are also available for non-invasive medical evaluations. NWHHR volunteers also conduct medical evaluations of detained asylum seekers who are currently detained at the Northwest Detention Center. 

Do Volunteer Evaluators Need To Be Multi-Lingual?

No. In-person or phone interpretation will be provided if the volunteer evaluator and the evaluatee doe not speak the same language(s). 

What Kind Of Volunteer Supports Are Available?

Peer-Mentorship is available for new volunteers: mentors can provide suggestions, share their own experiences, provide draft-feedback, and answer questions that may come up.

The evaluation coordinator is also available to answer questions, provide feedback, and support along the way. All affidavits are reviewed by the evaluation coordinator and the attorney before they are finalized and submitted. Volunteer evaluators are able to write multiple drafts and, in most cases, have follow up conversations with the applicants as needed.

Interested In Getting Involved?

We ask that all prospective volunteers attend a half-day training session. These trainings provide a brief overview of the asylum process, along with a “crash-course” in conducting either a medical or psychological evaluation. All trainings are free. Attendees are under no obligations to sign up as a volunteer evaluator. Trainings are held quarterly at Refugees Northwest’s SeaTac Office. 

Here Are The Upcoming 2019 Psychological Evaluation Training Dates:

Saturday, April 27th from 8:30-12:30 at our SeaTac Location (Masters Level CEUs Available)


Saturday, July 20th from 8:30-12:30 at our SeaTac Location (Masters and PH.D level CEUs Available)


Saturday, November 2nd from 8:30-12:30 at our SeaTac Location (Masters and PH.D level CEUs Available)


Here Are The Upcoming 2019 Medical Evaluation Training Dates:

 Saturday, April 27th from 2:00-5:30pm at our SeaTac Location


 Summer 2019: Information coming soon!

 Fall 2019:  Information coming soon!

George Miller, MSW

NWHHR Evaluation Coordinator

Work Cell: 971-319-3704


Office Address: 4040 S 188th Street, SeaTac WA 98188