At this time, The Evaluation Network is only able to provide evaluations for individuals seeking humanitarian-based immigration relief (e.g. Asylum, VAWA, SJV, U-Visa, T-Visa, WOR, CAT) who have legal representation. Evaluations requests must be submitted by the representing attorney or legal team. The Evaluation Network is unable to accept evaluation requests submitted by the asylum seeker/applicant, family member, or community representative. Evaluation requests submitted by pro-bono or low-bono legal representatives are prioritized. Applications for paid asylum seeker claims may be considered for unfilled evaluation openings. Please note that we are unable to evaluate clients who have been convicted of violent crimes.
A referral is not a guarantee that an evaluation will occur. After receipt and approval, a staff member will try to schedule the requested assessment(s) with available and appropriate volunteer evaluator(s). Due to the limited capacity of the Evaluation Network staff and volunteers, please allow at least 8 weeks to process, schedule, conduct, and finalize an evaluation. Requests for expedited evaluations may be considered if a volunteer has an unfilled opening. Exact wait times may vary, please contact The Evaluation Network Support Team (email@example.com, 206-806-1061) for updates.
It is first and foremost the referring law firm’s responsibility to provide independent interpretation for all evaluations (interpreter cannot be a family member close friend of the client or a law firm staff member). If you do not have any such resources or would require the applicant to pay for the interpretation, The Evaluation Network may be able to arrange an interpreter.
Evaluation Appointment Expectations
Once an evaluation appointment is confirmed, it is up to the attorney to ensure that the applicant arrives on time to the appointment. If the applicant needs to reschedule the assessment, we ask that they notify The Evaluation Network Support Team at least 24 hours beforehand. If the applicant is running late, we ask that they call and let The Evaluation Network Support Team know as soon as possible. Out of consideration for our long waitlist, our evaluators’ very limited time and availability, and the considerable fees associated with canceled interpretation requests, we may not be able to reschedule missed evaluations. If an applicant misses a rescheduled appointment, they will be removed from our queue to ensure that other applicants can be supported.
Draft and Feedback Expectations
Completion of an evaluation appointment does not guarantee that the volunteer will draft an affidavit. Volunteers reserve the right to decline or retract their affidavits at any point.
In an effort to maintain the independence and integrity of the evaluations, we ask that no sentences or information be directly added into the affidavit text by anyone other than the evaluator. This being said, conscientious feedback is encouraged. We ask, however, that all questions and recommendations be clearly indicated with appropriate context given so that the volunteer evaluators can adequately assess the suggestions. Volunteer evaluators have the right to accept or decline any recommendations in accordance with their clinical and ethical judgment.
After the assessment, medical volunteer evaluators typically draft their affidavit within 2-3 weeks and psychological volunteer evaluators within 10-12 weeks. The working draft will then be forwarded to the legal representative(s) for review; we ask that legal teams respond with any feedback, edit suggestions, etc. within ten business days. This will help ensure that the evaluators are able to respond to questions, sign/finalize documents, etc. within a timely manner. Due to the volunteers’ limited availability, we are unable to accommodate last minute or delayed edits or signature requests.
As of March 2021, referrals for new evaluations cannot be accepted until affidavit draft review for other evaluation recipients on the referring legal representative’s case load are up-to-date. Many of our volunteers will not consider new evaluations until they have finalized previous evaluations; in the interest of providing our services to as many applicants as possible, timely draft review is prioritized for all parties.
Communication with Volunteers
In an effort to protect the independence and objectivity of our volunteers, we ask that attorneys not directly contact any Evaluation Network volunteers without their expressed permission. This includes, but is not limited to: requesting a paid or volunteer evaluation, providing case information, providing feedback on an affidavit, or enquiring about a non-asylum evaluation. We ask that all requests be submitted through the Evaluation Network (see below for more details). If you have any questions or would like to provide feedback, please contact the Evaluation Network Support Team (firstname.lastname@example.org, 206-806-1061).
HIPAA & Security
The Evaluation Network uses Virtru, a free email encryption software, when emailing documents and protected health information. Virtru is a free service and is available for public use. For more information, see https://www.virtru.com/secure-email/. You are not required to use Virtu, but we do ask you to send documents that contain private client information via Virtru or another HIPAA compliant system.
Contact the Evaluation Network Support Team For More Information: Refugees Northwest Evaluation Network 4040 S 188th Street, Suite #300 SeaTac, WA 98188 Email Us: email@example.com To contact us regarding any emergent inquiries, please reach out to: Madeline Ewbank (she/her), Program Coordinator Cell (206) 806-1061